Event Floor Plan Maker
Lay out the whole room, not just the tables. Place the stage, bar, dance floor and DJ booth, arrange tables around them, then seat every guest. Export one PDF the venue, the caterer and the day-of coordinator can all set up from.
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A drag-and-drop seating chart you build in the browser
Add round, rectangular or head tables, drop guests into seats, and move anything by dragging it. Nothing installs and nothing is uploaded — the chart is built and stored on your own device.
- Add a table — round, rectangular, or a head table, sized by seat count.
- Add an object — dance floor, bar, stage, cake table, or a custom shape.
- Drag guests between seats; the chart re-flows as you go.
- Export the finished chart to print or share it as an image or PDF.
How to make an event floor plan, step by step
- Place the fixed pieces first. Stage, bar, dance floor, buffet, DJ booth, entrance — the things that can't move on the day. The layout bar has eleven of them, plus a custom zone you can label for anything else.
- Place your tables. The preset bar has the seven shapes real events use — Round (8), Round (10), Banquet (8), Banquet (10), Square (4), Classroom row, and Theater row. One click drops each table with its chairs already attached.
- Arrange the room. Drag tables into the layout your space actually has and rotate banquets to follow the walls. New tables land in open space, never stacked on what you've placed.
- Add your guest list. Type names in, or import a CSV if the list already lives in a spreadsheet. Guests wait in the sidebar until seated, so nobody gets lost between list and chart.
- Assign seats. Click a seat, pick a guest. Per-table counts update as you go, which is how you catch the nine-people-at-an-eight-top problem before the caterer does.
- Export. The Export menu produces the chart PDF plus the matching paper goods — place cards, table numbers, table tents, name tags, and a find-your-seat entrance poster — all generated from the same chart data.
A floor plan where every seat is data
In a drawing tool, a seating chart is circles with names floating near them: move a table and the names stay behind, delete a chair and nobody notices the guest went with it. In this floor plan every seat is data. Guest assignments travel with their table when you rearrange the room, unassigned guests stay visibly queued in the sidebar, and the exported guest list regenerates from the live chart — never from a copy that drifted out of date. That difference is why the chart survives the fourth round of RSVP changes instead of being redrawn.
The chart also saves itself to your browser on every change. Close the tab mid-build, come back tomorrow, and the room is exactly where you left it — no account required until you want cloud sync across devices.
Build for the venue you actually have
Most online layout tools treat the venue as a generic rectangle. That fails the moment your real space includes a pillar, a dance floor with fixed dimensions, a fireplace nobody can sit too close to, or a tent pole that splits the room. Seat Chart App assumes the venue is the thing, and the plan bends around it. Move tables individually, rotate banquets to follow a wall, leave gaps for service paths. The chart is for the day-of coordinator — not for an abstract diagram.
Practical tips: leave at least four feet between table edges for a chair-back walking path. Don't seat anyone with their back directly to the bar entrance. Reserve a seat near the kitchen door for the day-of coordinator if you're hosting more than fifty guests. The tool won't enforce any of this — these are your calls — but the drag-drop is fast enough that you can try three layouts before committing.
What you export
- A canvas chart that prints cleanly on US Letter and A4. The PDF shows the chart at the top and a per-table guest list underneath, both updated automatically when you change anything in the tool.
- A browser-saved copy of the layout, so refreshing the page doesn't lose work. Pro adds cloud save across devices.
- A guest list grouped by table — the version the catering team wants for plating, the version the day-of coordinator wants for welcoming guests, the version you want for your binder.
Common layouts
Frequently asked questions
- What is an event floor plan maker?
- A tool for laying out the whole room: the stage, bar, dance floor and other fixed pieces, plus the tables around them. This one also seats your guests, so the floor plan and the seating chart are one document. Tables are real objects — round, banquet, classroom, theater — so the chairs stay attached when you move them.
- What can I put on the floor plan?
- Eleven layout pieces: dance floor, stage, DJ booth, bar, buffet, cake table, gift table, escort-card table, photo booth, entrance marker, and a custom labeled zone for anything else. The free plan includes two of them per chart; the Event pass and Pro unlock all of them.
- Do I need to install anything?
- No. The floor plan maker runs entirely in your browser. Open the page, click a table or layout piece, drag it where you want it. Your plan auto-saves to local storage so you can come back later without losing work.
- Can multiple people work on the same chart?
- Single-user editing today. Real-time collaboration is on the roadmap and will ship with Seat Chart App Pro. If you need to share a chart for review now, export the PDF and send it — most planners review on paper anyway.
- Does it handle complex venues?
- Yes. Move and rotate any table or fixture to fit irregular venues — L-shaped ballrooms, tents with fixed poles, restaurants with built-in booths. The canvas is generous enough for most events; for a 500-seat banquet you'll want a desktop browser, though the tool still works on mobile.
- Is this the same tool as the seating chart maker?
- Yes — this page starts from the room layout, the homepage starts from the guest seating. If all you need is who sits where, the seating chart maker on the homepage is the quicker start.