Seating Chart Template
Pick a template that matches your event, edit it in the browser, export a print-ready PDF. Every template is editable — change the table count, swap shapes, rotate the layout for your floor plan, drop in your guest list. The tool below opens with a generic reception template; the specific templates further down are opinionated starts.
Templates by event type
Each template below opens the editor with a layout that fits the named event. They're not locked — change everything, save to your browser, export when you're done.
Wedding reception (12 round tens)
Sweetheart table at the front, twelve round ten-tops arranged in a grid. Capacity 120 guests. Drag and adjust for your venue floor plan.
Classroom (6 rows × 5 desks)
Six rows of five desks each, perfect for a 30-student classroom. Duplicate or remove rows to fit your room.
Small wedding (8 round tens)
Intimate eighty-guest setup with a head table and eight rounds. Good baseline for a backyard or barn venue.
Restaurant floor plan
Mix of two-tops, four-tops, and a banquette wall. Useful for service-flow planning and reservation diagrams.
Conference banquet
Twenty round tens facing a stage, with reserved sponsor rows in front. Drop in speaker name cards on the head table.
Theater performance
Tight theater rows on a curved arc. Ideal for plays, recitals, and intimate music performances.
Birthday dinner (3 round eights)
Three round eight-tops for a 24-person family-style birthday dinner. Easy to extend by adding more rounds.
Band concert seating
Concert hall band-and-orchestra layout — sections, conductor stand, soloist positions.
Free, editable, printable — what that means here
Every template on this page is a live layout, not a file you download. Clicking one opens the editor with the tables already placed, so “editable” means exactly that: drag a round ten into the corner, swap it for two banquet eights, rename Table 4 to “College Friends,” and the guest list underneath rewrites itself. A static download — a spreadsheet grid or a slide with circles on it — can't do any of that; the moment your table count changes, you're redrawing by hand.
Printing works the same way on every template: the export produces a PDF sized for US Letter or A4 with the chart on top and a per-table guest list below. If printing is the whole job — you just need something on paper for the door — the printable seating chart page walks through that workflow start to finish.
Match the template to your tables
Templates only save time if the table math underneath them is right. The presets in the editor mirror the tables venues actually rent: a 60-inch round seats eight comfortably (ten when needed), a 72-inch round seats ten (twelve packed), a 48-inch round takes six to eight, and a standard 6-foot banquet table seats six to eight with end chairs. So the “wedding reception (12 round tens)” template assumes 72-inch rounds; if your venue stocks 60-inch rounds instead, swap each Round (10) preset for a Round (8) and add two more tables — about a minute of dragging.
If you haven't settled on table sizes yet, work that out first in the guests-per-table capacity guide, then come back and pick the template that matches. Choosing the template before the tables is the most common way charts end up redone.
More template pages
Some events deserve deeper treatment than a card in the grid above. The wedding seating chart template page covers reception-specific sizing and display formats. For the paper goods that go with the chart, there are dedicated templates for table tents, table numbers, and place cards — all generated from the same chart, so names and table assignments stay in sync.
When to use a template vs. start blank
Templates save the most time when you're laying out a standard event — a wedding reception, a 30-student classroom, a conference banquet. The layouts come from real events, so the table count, the spacing, and the orientation against the stage or front of the room are already sensible.
Start blank when your venue has an unusual shape — an L-shaped ballroom, a tent with a fixed pole layout, a restaurant with immovable booths. The blank canvas plus the table presets give you full control without fighting a template's defaults.
Frequently asked questions
- Are these templates really free?
- Yes. Every template below opens the live tool with a pre-built layout you can edit, save to your browser, and export to PDF — all free. The free plan caps at five tables and thirty seats; bigger events need Seat Chart App Pro at $19 a month or a $9 single-event pass.
- Can I customize the templates?
- Everything is editable. The templates are starting points — change the table count, swap shapes, rename tables, rotate for your floor plan, and drop in your guest list. Nothing is locked.
- What file types does the export support?
- PDF on every plan. Seat Chart App Pro adds PNG and CSV exports. The PDF prints clean on US Letter and A4 with a guest list grouped by table.
- Do you have a template for [specific event]?
- If we don't have a named template, start with the closest match — round-based templates work for any seated dinner, row-based work for any classroom or theater layout. The tool is general; templates are just opinionated starts. Email hello@seatchart.app if you want us to add a named template for an event we missed.